Simplify your financial processes and say goodbye to manual reconciliations. With RoomRaccoon's integration to Exact Accounting, your daily invoicing and payment data is automatically synchronized into your Exact environment — either in cashbook or invoice-based mode.

What is the Exact Accounting Integration?

Exact is a powerful accounting system that centralizes financial data to help businesses manage their books, cash flow, VAT, and reporting. By connecting RoomRaccoon to Exact, your hotel benefits from automatic syncing of invoices and payments — saving you time, reducing errors, and streamlining your accounting workflow.

How does the integration work?

RoomRaccoon offers two integration methods with Exact:

1. Cashbook Method

• All transactions for the day (invoices and payments) are bundled and sent as a daily batch to Exact.

• You’ll see all amounts in one summary journal.

• Manual matching of payments to invoices is required in Exact.

This method requires manual intervention — particularly during reconciliation.

2. Invoice-Based Method

This modern method introduces the Matchset feature, making reconciliations automatic:

• Invoices are sent individually, along with unique metadata (like invoice numbers and dates).

• When payments are later made — even weeks or months later — the system uses these identifiers to automatically apply the payment to the correct invoice in Exact.

Example:

A guest receives an invoice on January 10 and pays on April 15.
With Matchset, Exact recognizes the link between the payment and the invoice and reconciles it automatically.

Integration Preparation 

How to request the Exact Accounting integration

To request the Exact accounting integration, navigate to the Marketplace module within your RoomRaccoon platform. Under the Accounting category, look for Exact and click the “+” icon next to it. This will automatically generate a support ticket, and one of our RoomRaccoon account managers will be in touch shortly to guide you through the next steps.

How to prepare for the integration setup

When setting up your connection, you’ll need to provide the following information (your accountant or Exact administrator can help) before RoomRaccoon can authorise the connection and help complete the setup.

Mandatory:

• Administration code

• Journal (cash code)

• VAT Code for Logies

• Post From Date

Optional but Recommended:

• Ledgers for each payment type (e.g., Visa, iDeal, OTA, etc.)

• P&L categories (e.g., Logies, City Tax)

This ensures your financial data lands exactly where it should in your accounting system.

What RoomRaccoon will do

Once we receive your completed setup form:

1. We’ll configure your Exact administration code in RoomRaccoon.

2. If the code is valid, your ledger fields will become active.

3. You’ll be guided to assign each of your revenue streams and payment types to the correct ledgers via the Accommodation Settings > Ledgers.

4. Once set, you can trigger your first sync from the Accounting Dashboard.