When connecting RoomRaccoon to your accounting software, there are two common ways the financial information is synced:

1. Invoice-based Sync (creating invoices and linking payments).

2. Journal-based Sync (creating a transaction list by account codes).

RoomRaccoon supports both with the following accounting software:

• Xero

• Twinfield

• Exact

RoomRaccoon supports only Journal-based Sync with the following accounting software:

• Snelstart

• E-boekhouden

• Unit4

• DATEV

• ADFinity Accounting

• Quickbooks

This article explains the difference between the two methods with a simple example.

1. Creating Invoices and Linking Payments

With this method, RoomRaccoon sends guest invoices directly into your accounting software. When a payment is collected, it is also posted and linked to the invoice (NOTE: no payment will be sent without being linked to an invoice in RoomRaccoon). Example:

• Room charge: €200

• City tax: €20

• Guest pays €220 by credit card

• OTA charges €20 commission

Accounting entries

Invoice created

• Debit: Accounts Receivable (Guest) → €220

• Credit: Room Revenue → €200

• Credit: City Tax Payable → €20

Payment recorded

• Debit: Bank (or Credit Card Clearing) → €220

• Credit: Accounts Receivable → €220

Commission expense

• Debit: OTA Commission Expense → €20

• Credit: Bank (or Credit Card Clearing) → €20
  
  

This approach gives you full guest-level visibility in accounting (who owes what, which invoices are paid).

2. Creating a Transaction List by Account Codes

With this method, RoomRaccoon sends summarized journal entries instead of individual invoices. These journals are usually grouped by day. Example:

• Room charge: €200

• City tax: €20

• OTA payout: €200 net (after €20 commission)

Journal entry

• Debit: Bank → €200

• Debit: OTA Commission Expense → €20

• Credit: Room Revenue → €200

• Credit: City Tax Payable → €20

This approach gives you a clean financial breakdown without guest details. RoomRaccoon remains the system of record for invoices and payments (i.e. debtor management).

Which Method Should I Use?

Summary

• Invoices & Payments: Use if you want guest balances and invoices in your accounting system.

• Transaction List (Journals): Use if you want clean summaries and leave guest-level detail in the PMS.

Both methods are valid — the right choice depends on your accountant’s workflow and reporting needs.