RaccoonPay Refunds - Frequently Asked Questions

When can refunds be made?

Refunds can only take place 24 hours after the payment has been confirmed and until 6 months from the payment date.

What amount can be refunded?

You decide whether you want to make a full refund or a partial amount. The limit is the respective payment amount.

If you are performing a partial refund, click the refund button only once. Otherwise, you will be prompted to refund multiple times until the payment amount is reached.

To where can a refund be made?

You can only refund to the charged card, it is not possible to issue a refund to a different one.

How long does it take for the guest to receive the refund?

A refund is a normal transaction, just like a payment, meaning it will take a few business days (usually 2-5 days) until the guests receive it in their bank account. This will always depend on the day of the week, type of card, country, etc.

Can I refund a card machine payment?

Yes, you can refund card machine payments with RaccoonPay 2.0 from the system. This is valid for transactions taken after June 3rd, 2024. For transactions made before this date, you must reach out to our Customer Support team.

Can I refund a payment not processed via RaccoonPay?

No, you can only make refunds for payments processed through RaccoonPay.

Can I refund a payment charged with the old version of RaccoonPay if version 2.0 is already active?

No, because the payment service provider in RaccoonPay 2.0 is different from the old version. When you try to make the refund, you will get the error "Failed to initiate refund". In this case, you should contact our support team, indicating the reservation number and the amount to be refunded so that we can force the refund directly with the payment provider. 

Depending on the type of payment you are refunding, it may be required to get additional information about the cardholder, such as full name, address and IBAN associated to the card.

Is there a limit to the amount or number of refunds I can process?

You can refund any specific payment up to the original amount charged. There's no limit to the number of refunds you can process — as long as there are sufficient funds available in your balance.

To support you, we provide an allowance of up to €1000/$1000/£1000, even when your current balance is low. This means you can continue processing refunds even if your account dips into negative territory, up to a maximum of -1000,00.

However, if your balance is already below -1000,00, or if the refund you're attempting would push your balance beyond this limit, the refund will be declined until funds are topped up.

Think of it as a buffer — we are covering up to 1000,00€/$/£ so you can assist your guests without interruption.

How do refunds affect my payouts?

You have a balance account to which payments are added and, after deducting the respective fees, you are paid out weekly on Wednesdays. Any amount refunded will then be deducted from that balance account. 

In the event that the amount of the refund(s) is greater than the payments you have to receive, you will be left with a negative balance. This means that you will have nothing to receive at the next payout. For example, you have 100€ to be paid out, but you make refunds that total 150€. This leaves you with a negative balance of -50€, therefore nothing to receive.

How can I cancel a refund request I have made in by mistake?

It is not possible to cancel a refund. This action is definite.

How will I know when a refund has been successfully processed?

The payment status in RaccoonPay tab will change from “paid” to “refunded”. This refund will also be reflected in the respective reservation.

Good to know

Click here to know the steps on how to refund a guest with RaccoonPay