How Do I Set Up My Rooms

Modified on Thu, 09 Feb 2023 at 01:15 PM

After setting up your  room categories in your RoomRaccoon PMS for your hotel or B&B, you will be ready to add some rooms. If you want a room to be bookable via your RoomRaccoon Booking Engine, it needs to be assigned to a room type. 

Add a room

  1. Click on the My property tab on the left of the screen and select the Room Tab. 

  1. Click on add new room.

Room Number

Room numbers influence the sorting order of rooms in your RoomRaccoon agenda yet it is not mandatory to use room numbers, simply fill in the field with a 0 to sort rooms at the top and 99 to sort them from the bottom.


  1. Give your room a descriptive name such as Blue Room, Lodge Suite or simply Double Room. 

  1. This is not only useful for the invoice, but the name shows on your agenda as well. 

  1. This makes things easy for you and your (new) colleagues when a guest calls and you quickly need to give an answer. 

Assign a room type

  1. In the drop-down menu, you can choose a room type to assign your room to. 

  2. You can only assign multiple rooms to each room type, which is important as we connect room types to booking channels. 

Room type: Grey Rooms

  1. In RoomRaccoon PMS it is also possible to not assign a room type. 

  1. This is a very useful feature for rooms that you don’t want to affect your occupancy such as wedding venues, conference rooms etc. 

  1. If you do not assign a room type, you can still prepare invoices and the revenue is tracked in your performance report. Yet, the room is excluded from your occupancy report and revenue report.

Good To Know 

  • You can use unassigned rooms or grey rooms as a conference room. You can also use this for notes, as an agenda to keep track of events in your city, manage staff planning or add a field for your room service schedule.

  • For more on the difference between white rooms and grey rooms, click here