How To Set Up Derived Rates

Modified on Thu, 16 Feb 2023 at 03:43 PM

Derived rates are a modification on an existing rate (the base rate), for example breakfast included would cost an additional amount on top of a rate that does not include breakfast.

Since you can only add an amount onto an existing rate it’s good to keep in mind when creating your base rate for it to be the lowest rate you offer, for example 1 guest room only.

It's easier to update rates when they are derived but if you have two groups of derived rates (one for OTAs and another for the booking engine), you can change the prices and restrictions in one group without changing the others. This way you can manage different conditions and prices depending on the season.

Here how:

Click on the My Property module on the left of the screen and navigate to your Categories Tab.

Select + New Room Rate from your chosen Category.
Fill the required details of the rate including the Name for example 1 Guest | bed and breakfast, the selling point and occupancy amount.

In the Derived from field choose which rate you want to modify.

Enter the additional amount in percentage or currency.

Select whether you require a prepayment on the booking and the amount in percentage.

Select if you want the rate to be visible on your booking engine and whether breakfast is included in the price or not.

As you can see the light grey rate is derived from the rate in bold showing that 1 Guest including breakfast is simply added onto 1 guest room only.

You can also create separate rates for your booking channels and derive non refundable rates from them.

In your Categories you will be able to have an Overview of your derived rates, the icons to the right reflect:

Breakfast not included / breakfast included

Not visible / visible on your booking engine

This indicates whether a prepayment is required by the guest or not.

Good to know

If you use the Yield tool for the base rate, it will update the price in the base rate and along with the derived rates.