Upcoming VAT Increase – Netherlands (Effective 1 January 2026) 

 1. What should I do if I receive a reservation today for 2026? 

 Reservations made for 2026 will be recorded in your PMS using your current rate and VAT percentage. To prepare in advance, we recommend updating your rates via the Channel Manager or adjusting the prices of your add-ons (e.g. breakfast) for 2026. This proactive approach helps ensure you do not bear the full impact of the VAT increase. 

 2. What should I do if a guest books for 2026 and requests their invoice now? 

 It is not possible to issue an invoice reflecting the 21% VAT rate for a 2026 stay before 1 January 2026. In such cases, you will need to generate a RoomRaccoon Proforma invoice. 

 3. How should I handle reservations that start in 2025 and end in 2026? 

 Use the Mid-Stay Move feature to split the reservation into two parts — one for 2025 and one for 2026. This ensures that the applicable VAT rate is correctly applied to each portion of the stay. Please ensure that all 2025 stays are invoiced before 1st of January 2026.

 4. What should I do on 31 December 2025 to prepare for the VAT change? 

 Verify that all stays with check-out dates in 2025 have been invoiced at the 9% VAT rate before the end of the year. This will ensure accurate reporting and a smooth transition to the new VAT rate. 

 5. What should I do on 1 January 2026? 

 From 1 January 2026, the VAT rate in your RoomRaccoon account will automatically update to 21%. This adjustment is handled by RoomRaccoon and does not require any manual action on your part. 

 6. What are my options for managing the VAT increase? 

 You have several options to manage the upcoming VAT adjustment: 

• Pass the increase on to guests: Adjust your room rates by 12% via the Channel Manager. (Large pencil > Period from 1 January 2026 > Select all room types > +12%)
• Partially absorb the increase: For example, apply a 6% rate increase for guests while absorbing the remaining 6% internally.
• Distribute the impact strategically: Consider a modest increase in breakfast prices (which remain at a 9% VAT rate) to partially offset the higher accommodation tax.
• Automate your price adjustments: Take advantage of the upcoming Scheduled Add-On Prices feature to automatically implement pricing changes.